Policies & Procedures

Enrollment Deposits
Deposits are required for all students who are accepted for admission into the College. The deposit is $200 and is billed when you are accepted for admission. You are encouraged to pay the deposit early to ensure a seat in your program of choice. 

Payments
Students are billed in advance of each semester. Student accounts must be paid in full or financial arrangements made with Tuition Management Systems (TMS), Harcum's third-party payment plan provider, before the semester payment due date.

If payment-in-full or financial arrangements are not made by the payment due date, a student's courses may be cancelled for non‑payment. Students who enroll after the semester payment due date require no formal statement to settle their account and must pay all charges at the time of registration.

Delinquent Accounts

A student who is financially delinquent will not receive a diploma, transcripts, or grade reports and will not be permitted to register or gain entrance into class unless all financial obligations have been cleared. In addition, students will not be able to participate in commencement exercises or other College activities.

Student accounts that are not resolved by the end of the semester will be placed with a collection agency. All collection costs (collection agency costs, attorney fees, etc.) incurred by the College in the collection of tuition, fees, and room and board are the responsibility of the student.

Late Fees

All charges must be paid in full, when due, to complete the registration process and avoid late payment fees. Students who enroll after the semester billing due date require no formal statement to settle their account and must pay all charges at the time of registration.

Refund Policy

A student who withdraws receives a tuition refund based on the following attendance schedule during the semester:
  • First day of semester to end of drop/add period: 100%
  • First week after drop/add period: 80%
  • Second week after drop/add period: 40%
  • After second week of drop/add period: No Refund
Calendar days for the refund period begin on the first day classes are scheduled, not the first day the actual class is held. The amount of a refund is based on the official date of withdrawal from a course and not the date the student stops attending a class. Students must officially withdraw for the refund policy to be honored. Refunds are not issued to students who register for but fail to attend a course or courses.

Registration, lab, and course fees are not refundable if the student withdraws from the course after the one-week add/drop period. A resident student who withdraws from housing receives a refund of room and board charges based on the above attendance schedule.

The amount of the refund is based on the official date of withdrawal from the College or from resident housing. Withdrawals from housing must be done in writing to the director of residence life. The student must vacate the residence hall on the official date of withdrawal, or charges will continue to incur.

Refund Policy for Online Courses
A student who drops an online course receives a full refund based on the following attendance schedule during the course:
  • Before the second meeting of the class: 100%
Students who withdraw after the time frame noted above will receive no refund of tuition, registration, lab, and course fees. Students must officially withdraw for the refund policy to be honored.

Related Items

Student Accounts (Bursar)
Melville Hall, Second Floor
Phone: 610-526-6016
Fax:     610-526-1654
studentaccounts@harcum.edu